Session Speaker How to Guide

27 - 29 October 2020
Under the Patronage of HE Shaikh Mohamed bin Khalifa Al Khalifa, Minister of Oil, Kingdom of Bahrain
Under the Patronage of HE Shaikh Mohamed bin Khalifa Al Khalifa, Minister of Oil, Kingdom of Bahrain

Using Hopin as a Session Speaker/MODERATOR

Speakers/Moderators in the Sessions Area can:

  • Present live and share presentation slides
  • Answer questions shared by attendees on the session chat wall


Your presentation slides:

To ensure that your company have enough branding, please use this template. Should you wish to use your own template, kindly follow the below required format:


1. Cover and back slides should include:

  • LEWAS logo
  • LEWAS Virtual Awards and Symposium
  • 27 - 29 October 2020


2. Inner slides should include 


3. Choose wide screen for the template

Deadline to submit your presentation with producer notes is on the 11 October.

Before speaking in or moderating a session

  • Ensure you're using an up-to-date version of Chrome or Firefox
  • Ensure you can access the following website domains to use Hopin (click to expand). You may have to check with your IT department if using a device or network provided by your employer.
  • Check your browser's and network's compatibility with our streaming software here
  • Test your audio (best practice is to use headphones; this eliminates echoes and background noise)
  • Check your video; put camera at eye level (put books under computer if needed)
  • Silence any distracting notifications on computer & phone (Do Not Disturb)
  • Try not to move your device or rustle any papers while you are speaking
  • Check out general Hopin troubleshooting tips here

Session limits

  • The maximum number of speakers on a Session is 20 for non-recorded and 9 for recorded Sessions.
  • The maximum number of attendees who can watch a Session is adaptive with an average of 500.


Depending on the number of Session speakers on screen, the number of attendees who can watch is adaptive:

1 speaker: 3000 viewers maximum

2 speakers: 1500 viewers maximum (this would include 1 speaker and 1 screen share)

3 speakers: 1000 viewers maximum

4 speakers: 750 viewers maximum

5 speakers: 600 viewers maximum

10 speakers: 300 viewers maximum

20 speakers: 150 viewers maximum

Step by step guide:

Step1: Make sure that you are registered (click here if you haven't) and login. 

Step2: Go to the Sessions area of Hopin, you can find it  on the left hand side of the screen.

Step3: When you are ready click on the Share Audio and Video.

Step4: Open another window for Whatsapp for ease of communication. A member of the production team will share questions from attendees to the speaker.

CONTACT US

Sponsorship: raunaq@lewa-symposium.org
General Inquiries: info@e3-worldwide.com
Phone Number: +971 4427 0739

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