Stage Speaker How to Guide

27 - 29 October 2020
Under the Patronage of HE Shaikh Mohamed bin Khalifa Al Khalifa, Minister of Oil, Kingdom of Bahrain
Under the Patronage of HE Shaikh Mohamed bin Khalifa Al Khalifa, Minister of Oil, Kingdom of Bahrain

Using Hopin as a KEYNOTE/panel/moderator

For Keynote Speakers that will be using powerpoint for presentations:

Kindly use the powerpoint template we prepared, download template here. Should you wish to use your own template, kindly follow the below required format:


1. Cover and back slides should include:

  • LEWAS logo
  • LEWAS Virtual Awards and Symposium
  • 27 - 29 October 2020

 

2. Inner slides should include 

 

3. Choose wide screen for the template

Deadline to send presentation and producer notes: 13 October

Before speaking in or moderating

  • Browser. Ensure you have the latest Google Chrome or Mozilla Firefox on Windows, Mac or Android devices. Only Safari (Version 13 or higher) will work on iOS devices, Chrome is not supported. If these requirements are not followed, the caller will see a blue screen and the call will not connect.
  • Corporate network restrictions. Some networks are heavily locked down and only allow basic web traffic through. This will prevent vMix Call from establishing a connection. Forward this document to your network administrator to ensure special access is given for vMix
  • Internet speed. When establishing a call, vMix will start sending return audio and video to the caller based on the Video Bandwidth setting when setting up the input in vMix. For better video and audio quality, you need a minimum of 10mbps Upload speed and 50mbps Download speed. Check your internet speed here.

    It is recommended to set this to the lowest possible setting (Mobile 300Kbps) when experiencing bad video quality or audio from the caller, as setting this too high may overwhelm the internet on the caller's end and prevent video coming back as a result.

  • Audio. Test your audio (best practice is to use headphones; this eliminates echoes and background noise) and try not to move your device or rustle any papers while you are speaking.
  • Video. Check your video; put camera at eye level (put books under computer if needed)
  • Notifications. Silence any distracting notifications on computer & phone (Do Not Disturb), especially when you are sharing your screen, all notifications can be seen while you are presenting. 

Step by step guide for camera screen:

Step1. Paste the link into the latest version of Google Chrome on Windows, Mac and Android devices. Only Safari (ver 13 or higher) will work in iOS devices.
Step1. Paste the link into the latest version of Google Chrome on Windows, Mac and Android devices. Only Safari (ver 13 or higher) will work in iOS devices.
Step2. vMixcall will require access to your camera and microphone. Click ALLOW.
Step2. vMixcall will require access to your camera and microphone. Click ALLOW.
Step3. Enter your name, leave the password just as it is and click "JOIN CALL"
Step3. Enter your name, leave the password just as it is and click "JOIN CALL"
Step4. After joining, a small screen at the top will display what your camera captures and the Main screen will show what is currently played on the live stream.
Step4. After joining, a small screen at the top will display what your camera captures and the Main screen will show what is currently played on the live stream.
Step5. (OPTIONAL) Clicking CHAT icon at the bottom part will slide in a chat box for real-time conversation with the Live stream producer.
Step5. (OPTIONAL) Clicking CHAT icon at the bottom part will slide in a chat box for real-time conversation with the Live stream producer.

Step by step guide for share screen (for Keynote Speakers only):

Step1. Paste the link into the latest version of Google Chrome on Windows, Mac and Android devices. Only Safari (ver 13 or higher) will work in iOS devices.
Step1. Paste the link into the latest version of Google Chrome on Windows, Mac and Android devices. Only Safari (ver 13 or higher) will work in iOS devices.
Step2. vMixcall will require access to your camera and microphone. Click ALLOW.
Step2. vMixcall will require access to your camera and microphone. Click ALLOW.
Step3. Enter your name, leave the password just as it is and click "JOIN CALL"
Step3. Enter your name, leave the password just as it is and click "JOIN CALL"
Step4. Screen Sharing. Keynote speakers will open two links. One for the individual screen and one for the powerpoint presentation.
Step4. Screen Sharing. Keynote speakers will open two links. One for the individual screen and one for the powerpoint presentation.

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